William & William Recruitment ("we," "us," or "our") is committed to protecting the privacy of individuals who use our services, including candidates, clients, and website visitors (collectively, "you" or "users"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information. By using our services or accessing our website, you consent to the practices described in this Privacy Policy.
1. Information We Collect:
We may collect the following types of personal information:
Candidate Information:
Contact information (name, address, email address, phone number)
Professional information (resume/CV, work history, education, skills, qualifications, references)
Compensation expectations and preferences
Information provided during interviews and assessments
Background check information (where permitted by law)
Diversity and inclusion information (optional and collected with your explicit consent where required by law)
Any other information you voluntarily provide to us.
Client Information:
Contact information (name, job title, company name, address, email address, phone number)
Information about your company's hiring needs and requirements
Financial information for billing purposes
Communication records.
Website Visitor Information:
IP address, browser type, operating system
Referring website, pages visited, and time spent on our website
Cookies and similar tracking technologies (see our Cookie Policy below).
Information submitted through contact forms or newsletter subscriptions.
2. How We Collect Your Information:
We collect your personal information through various means, including:
Directly from you: When you submit your resume, complete application forms, participate in interviews, contact us via email or phone, or provide information through our website.
From third parties:
References provided by you.
Publicly available sources (e.g., LinkedIn profiles).
Job boards and online recruitment platforms.
Background check providers (with your consent where required).
Clients (regarding their hiring needs and feedback on candidates).
Automatically: Through your use of our website and services (e.g., through cookies and analytics tools).
3. How We Use Your Information:
We use your personal information for the following purposes:
Recruitment Services:
Identifying and evaluating candidates for job opportunities.
Contacting you about potential job openings.
Submitting your information to potential employers (with your consent).
Facilitating the interview and hiring process.
Conducting background checks (where permitted by law and with your consent).
Client Services:
Understanding your hiring needs and requirements.
Identifying and presenting suitable candidates.
Managing the recruitment process.
Communicating with you regarding your hiring needs.
Billing and invoicing.
Website Operation and Improvement:
Providing and maintaining our website and services.
Analyzing website usage and trends.
Improving our website content and functionality.
Responding to your inquiries and requests.
Communication and Marketing:
Sending you relevant job alerts, newsletters, and updates about our services (with your consent where required).
Responding to your inquiries and providing customer support.
Legal and Compliance:
Complying with applicable laws and regulations.
Responding to legal requests and court orders.
Protecting our legal rights and interests.
Other Purposes:
For any other purpose disclosed to you at the time we collect your information or with your consent.
4. How We Share Your Information:
We may share your personal information with the following categories of recipients:
Clients: We will share candidate information with potential employers for job opportunities, with your consent.
Service Providers: We may engage third-party service providers to assist us with various functions, such as website hosting, data analysis, email marketing, background checks, and other administrative services. These providers are contractually obligated to protect your information.
References: We may contact your references to verify your qualifications and experience, with your consent.
Legal Authorities: We may disclose your information to law enforcement agencies, courts, or other governmental bodies when required by law or to protect our legal rights.
Business Transfers: In the event of a merger, acquisition, or other business transaction, your information may be transferred to the acquiring entity. We will notify you of any such transfer and any changes to this Privacy Policy.
Other Third Parties: With your explicit consent.
5. Your Rights and Choices:
You have certain rights regarding your personal information, subject to applicable law:
Access: You may have the right to request access to the personal information we hold about you.
Correction: You may have the right to request that we correct any inaccurate or incomplete personal information.
Deletion: You may have the right to request the deletion of your personal information, subject to certain exceptions.
Objection to Processing: You may have the right to object to the processing of your personal information for certain purposes, such as direct marketing.
Restriction of Processing: You may have the right to request that we restrict the processing of your personal information in certain circumstances.
Data Portability: You may have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
Withdrawal of Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.
Right to Lodge a Complaint: You have the right to lodge a complaint with a relevant data protection authority if you believe that we have infringed your privacy rights.
To exercise any of these rights, please contact us using the contact information provided below. We may require you to verify your identity before processing your request.
6. Data Retention:
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for the provision of our services, compliance with legal obligations, resolving disputes, and enforcing our agreements. The specific retention period will depend on the nature of the information and the purposes for which it is processed. For candidate information, we may retain your data for a reasonable period to consider you for future opportunities, unless you request its deletion.
7. Security of Your Information:
We take reasonable and appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include encryption, firewalls, access controls, and regular security assessments. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.
8. Cookie Policy:
Our website uses cookies and similar tracking technologies to enhance your browsing experience and collect information about how you use our site. Cookies are small text files that are placed on your device. We may use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device for a longer period).
We use cookies for the following purposes:
Essential Cookies: These cookies are necessary for the operation of our website and enable you to use its features.
Analytics Cookies: These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously.
Functionality Cookies: These cookies allow our website to remember choices you make (such as your language preference) and provide enhanced features.
Marketing Cookies: These cookies may be used to track your browsing activity across websites and deliver targeted advertisements.
You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies. Please note that disabling certain cookies may affect the functionality of our website.
9. Links to Other Websites:
Our website may contain links to other websites that are not operated by us. We are not responsible for the privacy practices of these third-party websites. We encourage you to review the privacy policies of any website you visit.
10. Children's Privacy:
Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If you believe that we have collected personal information from a child under 16, please contact us immediately, and we will take steps to delete the information.
11. Changes to This Privacy Policy:
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post any changes on our website and update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically.
12. Contact Us:
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
William & William Recruitment
wjohnson@williamrecruiting.com
For users located in specific jurisdictions (e.g., California, EU), we may provide additional information or rights as required by applicable law. Please refer to any jurisdiction-specific addendums that may be posted on our website.
Thank you for trusting William & William Recruitment with your personal information.